Kai Colson

Tallahassee, FL

Group, Business and Theme Park Travel Specialist

I’m a detail-driven travel specialist passionate about creating seamless, personalized experiences from the theme parks of Florida to the rolling green landscapes of Ireland. I help individuals, families, and groups plan stress-free travel that reflects your style, pace, and priorities. With each itinerary I build, my goal is to reduce the common headaches of travel, maximize value, and ensure your trip feels like it wasn't just booked, but thoughtfully curated. I specialize in vacations to Walt Disney World, Florida’s lesser-known gems, and sun-soaked destinations across Mexico and the Caribbean, as well as culturally rich escapes to Ireland. If you’re planning a celebratory trip, a family vacation, or a group retreat, I tailor each experience to suit your goals and vision.

My Core Specialties:

Walt Disney World & Florida Theme Parks - As a Florida local and Disney annual passholder myself, I know how design park itineraries that help travelers of ALL ages navigate and appreciate Disney and Universal with ease. Of course I know you're seeking the best rope drop strategy, trying to understand the Epic Universe ticketing, wanting to stay at the resorts that fit your group aesthetic, or visit adult-only theme park escapes. I can assure you that you're in great hands for all of the above and more. Personally I'd say there is so much more to Florida and so I also help clients explore BEYOND the parks, with custom experiences like airboat rides, museum visits, shopping trips, and Florida coastlines.

Ireland - Through my partnership with CIE Tours, I offer guided journeys through Ireland’s most scenic and historical destinations. You should think castle stays, pub culture, and breathtaking landscapes. Maybe you're of Irish heritage or simply drawn to the country's magic, I’ll help you experience Ireland in a way that feels personal and immersive.

Caribbean & Mexico All-Inclusives - Travel for romantic getaways and honeymoons to group retreats and family vacations can become something of a nightmare without the proper information. It's important to find the right resources for trips to Cancun, Riviera Maya, Jamaica, Punta Cana, and beyond. I take time to match your party with resorts & cruises that align with their ideal trip. Everyone knows the tourist experience in the Caribbean and Mexico, but I aim to help you get familiar with their luxury, the wellness-focused properties, or the rapidly growing cultural industries like the wine and beer boom of Northern Mexico.

Business Travel & Retreats - I offer white glove service for clients who want expert help without guesswork including transportation coordination, custom dining and activity bookings, room block negotiations, and post-booking support. I’m highly experienced with groups and frequently help organize events, reunions, and team trips through my event consultant experience. In my experience sponsors and partners don't want to just want a hotel room, and convention space. They want to network while on excursions, have sessions in breathtaking settings, or simply have their mind at ease after those long meetings.

My Travel Planning Approach: travel should reflect the traveler. That’s why I spend time getting to know your preferences, priorities, and deal-breakers before building any itinerary. I provide options for travelers who want full control or full simplicity— whether that’s custom day-by-day itineraries or a streamlined trip with just a few extra perks. With trusted supplier partners I’m able to offer exclusive perks, reliable vendor relationships, and insider access that make a real difference in your experience. What it means to work with me isn’t just what I book, instead it’s how I take care of my clients before, during, and after their trip. You won’t be shuffled into a one-size-fits-all package or left with questions and no one to call. I’m here to make sure your trip goes from idea to incredible with clarity and confidence every step of the way. If someone who listens closely, plans thoughtfully, and works with integrity and attention to detail then call/ email me. I’d love to help bring your next adventure to life.

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Business Travel & Meetings Travel Agent Specialist

APA's 2024 Post Conference Florida Aquarium Event

As an experienced travel advisor specializing in business travel, luxury groups, meetings, and incentives, I help corporate teams, associations, and event planners design seamless, stress-free travel experiences across Florida, Hawaii, Canada, the Caribbean, and beyond. From booking room blocks and venues to coordinating ground transportation, wellness add-ons, and post-event leisure, I offer concierge-level planning that meets the unique demands of professional travel. My approach is grounded in customization and service. I know there are no one-size-fits-all itineraries that are sufficient because business is highly demanding. Instead, I tailor every trip to your organization’s goals, preferences, and people — whether that means sourcing beachfront resorts in Hawaii for a wellness retreat, arranging luxury transport for VIPs in Florida, or curating culturally rich incentive trips to the Caribbean or Baja California. As a long-time collaborator with the American Planning Association’s Florida Chapter, I’ve coordinated accommodations, venue sourcing, and logistics for their events and workshops multiple times. This hands-on experience has made me especially attuned to the expectations of professional associations, government-affiliated organizations, and private-sector meeting planners alike. I understand how important it is to balance professionalism with convenience, flexibility, and memorable experiences for your attendees. I work directly with trusted suppliers such as Marriott Hotels, Celebrity Cruises, Enterprise, and Adventures by Disney to provide high-value packages and premium options that elevate your group’s experience. I can also recommend some luxury boutique and small hotel options to keep your committees excited with exclusivity and novelty. Regardless if you’re planning a conference, board retreat, wellness getaway, or cross-border incentive trip, I will make sure your travel program aligns with your brand, timeline, and budget.